Orléans – GEPSA Familles

GEPSA holds a contract awarded by the Prison Service.

We are committed to offering you the best possible conditions when you visit the Family Reception area, in partnership with local associations.
Our staff take appointments by telephone.

Our staff are on hand in the reception area to inform you and guide you, for example :

to reserve a visit
on opening hours
on the options for caring for children
to access the facility

Visiting Permit

To visit a person who has been detained you must obtain a visiting permit and reserve a visit.

The visiting permit is
personal and nominative.

Each visitor (including children)
must first obtain a visiting permit before making an appointment
for a visit.

A visiting permit may be issued to people other than the family under certain conditions.

If the person detained is transferred, the visiting permit remains valid regardless of the destination.

Obtaining a visiting permit

Draw up your visiting permit application file by completing the forms and providing all the necessary supporting documents.
If the file is incomplete, illegible or incorrect, it will be rejected.

To whom should the file be addressed ?

For an “accused” person, that is to say, a person awaiting judgement or whose sentence is not final, to the
Magistrate in charge of the case at the Tribunal de Grande Instance d’Orléans
7 Rue des Huguenots 45044 ORLEANS CEDEX 1
+33 (0)2 38 74 58 34
For a person who has been “detained”, that is, convicted and whose conviction is final, to the
Directeur, Centre Pénitentiaire d’Orléans-Saran
RD 702 Les Montaubans – 4024, ancienne route de Chartres – BP 40215 – 45770 Saran
+33 (0)2 18 69 50 00
If the person has appealed the conviction, to the
Procureur Général, Cour d’Appel d’Orléans
44 Rue de la Bretonnerie 45000 Orléans
+33 (0)2 38 74 58 32

Documents for obtaining the visiting permit

Visiting Permit Application Form

Portable Document Format (PDF), 189 КO

Parental authorisation of a visit for a minor

Portable Document Format (PDF), 331 КO

Reserving a visit

Reminder : You must have received a letter from the prison authorities approving your visiting permit beforehand.

Upon receipt of this approval you will be able to make an appointment to visit on the terminals provided for this purpose in the reception area for families (reservation available only for defendants currently).

A member of the GEPSA reception staff will help you to use it.

Information

It is preferably that the first appointment for a visit be made by phone at the following free number : 0 805 020 245.
A GEPSA staff member will answer you from Monday to Friday from 9 am to 12 pm and then from 2:00 pm to 5:00 pm.
For people who do not reside in the Department, or in case the terminal is not available, the reservation for your visit can be made by telephone.

Visiting procedures

For an appointment to visit, each visitor must bring :

A valid identity card. The visitor must hand it in when entering the penitentiary and may recover it on leaving.
For visitors accompanying a child, you must bring the family booklet to prove the family relationship, as well as an identity card or other document of the child (e.g.: school card, bus pass or sports license)

Number of visits authorised

DETAINED/UNDER APPEAL :
3 visits per week
SENTENCED :
2 visits per week

For both convicted and accused prisoners, the number of authorized parlors is one per week.

Number of visitors authorised per visit

Maximum of 3 people (child or baby whatever the age)
Visitors who are minors under the age of 18 must have the authorization of both parents or the person who has parental authority and must be accompanied by a person of legal age, who holds a visiting permit.

Visitors’ personal effects

There are lockers in the family reception building: in them visitors can leave their personal belongings that are not allowed in the facility (e.g. handbags, cellphones, cigarettes, cash, etc.).
GEPSA encourages you to bring a 1 € coin (deposit) TO CLOSE the LOCKER in order to deposit items that are not authorised in the visiting area.

Security

Visitors must pass under a metal detection checkpoint to enter the penitentiary, therefore, to facilitate access :

People with a medical prostheses must inform the prison authorities and produce a medical certificate.
Visitors should avoid wearing metal accessories: jewellery, metal buckles (shoes, belts), watches, etc.

Cases where visitors can be refused access to the visiting room

Visitors without a visiting permit
Visitors without an identity card
Visitors who did not make an appointment for a visit
Visitors who do not comply with the security rules of the facility

Reception of children

The GEPSA reception staff are qualified to receive children over 3 years old.
Visiting a detained person who is a divorced or separated parent implies that the latter prove his right of access to his underaged child.
Visitors who are minors under the age of 18 must have the authorisation of both parents or of the person with parental authority and be accompanied by a person of legal age, who also holds a visiting permit.

Downloads

Child Care Acceptance Form

Portable Document Format (PDF), 218 КO

Before the visit

In the reception area for families activities for the waiting period are offered to children. During this period, the child shall remain under the full responsibility of the attendant, who will supervise the child.

Some equipment, such as: a changing table, a cot, a bottle warmer, a microwave, etc. are at your disposal in the reception area for families.

During the visit

For parents with young children, you can enter the visiting room with some nursery items that must be put in transparent plastic packaging:

1 diaper, a prepared baby bottle or a small, unopened bottle of water, baby wipes, a “favourite teddy bear”, a pacifier.

For children over 3 years of age, who do not wish or are unable to attend the visit, and at the request of a parent, the reception staff may take care of the children of the person detained for free under 2 conditions:

The person making the request can prove parental authority over this child by producing the family book, his identity document, and an identity document or a birth certificate for the child concerned.
The person making the request must sign the GEPSA authorisation slip. If this document is not signed, the staff do not have the authorisation to take care of the child.

"Letter boxes are available in the premises to deposit drawings and poems by children for their incarcerated parent (after validation by the prison authorities)"

Visiting Hours

You are required to be present 45 minutes before the start time of your visit, except for the first morning parlor for which reception is at 8:00 am. Any delay will lead to the cancellation of the visit.
Appointments must be made at least 48 hours in advance.
You can make reservations for up to 3 weeks.
Changes / cancellations are done at least 48 hours before the appointment.

Schedule Parlors

	CALL TIME FOR FAMILIES	Start of the visit	En of the visit
From TUESDAY to SATURDAY	8:00 am 8:50 am 9:55 am 12:45 pm 2:00 pm 3:15 pm	8:30 am 9:35 am 10:40 am 1:30 pm 2:45 pm 4:00 pm	9:15 am 10:20 am 11:25 am 2:15 pm 3:30 pm 4:45 pm

For all other persons detained in the Men’s Detention Houses, there is the possibility of requesting a parlor on Saturday, exceptionally, subject to availability and with the authorization of the management, upon presentation of proof of work showing the impossibility of visits during the week.

Opening days and hours of the reception area for families :
Tuesday to Saturday from 8 am to 5:15 pm
Open the holidays

Sending money

Anyone who has been detained holds a personal account. CThis account allows him, for example, to “canteen” (to buy canteen products), to build a nest egg, or to meet potential obligations to compensate victims.
This account is managed by the Accounting Department of the facility (Registrar of personal accounts). The amounts paid are allocated to the savings available for the person detained according to the rules defined in the Criminal Procedure Code.

Provisioning the account

The personal account can be provisioned :

by amounts earned by the detained person within the institution (for example, by working in the workshops or in the general services)
by external transfers

Sending transfers

Cash, chequebooks or bank cards are PROHIBITED while in detention.

Bank Account Identification - Centre Pénitentiaire d'Orléans-Saran

Portable Document Format (PDF), 173 КO

By bank transfer

Via the bank or via Internet
Fill in the transfer order by completing the three sections :

The beneficiary : last name, first name, and number of the person detained
The Bank Account Identification : that of the Registrar of the personal accounts of the facility (see below)
The section marked “optional or free” or “reason for the transfer” (31 characters) : indicate the number (space), last name (space) and first name of the person detained (must be indicated in this order)

Any transfer for which the information is incomplete, illegible or incorrect shall be rejected and returned to the sender.

Contacting a person who has been detained

It is impossible to phone people who are incarcerated, but they can call you under certain conditions.
In the event of a serious or important event, contact the Insertion and Probation Advisor at +33 (0)2 18 69 50 07

Authorised contents of mail

stamps (maximum 10)
envelopes, writing paper
family photographs
any document relating to family life and allowing the exercise of parental authority

Prohibited contents of mail

No identity photos
No money (cheques, cash, …)

Write to a person who has been detained at the address of the facility :

Centre pénitentiaire
RD 702 Les Montaubans
4024, ancienne route de Chartres BP 40215
45770 Saran

Indicate on the envelope the last name and first name of the person detained, his number and cell number

Parcels

No parcels may be given to a person who has been detained, except during the holiday season to send him food items. An information note will be posted in the family reception area at this time.

Bringing or picking up laundry

The facility has a laundry service that enables people who have been detained to have their laundry done for free. Families may bring or pick up laundry at this service.

Before obtaining a visiting permit

You can leave at the local family only 1 bag of linen in the first month following the incarceration of the prisoner.

After obtaining a visiting permit

You may leave a bag of laundry at each visit.
Incoming laundry must be placed in unopened tote bags.
For all laundry, it is requested to present a piece of identification, to attach a list of incoming laundry and to indicate legibly on the bag :
LAST NAME, FIRST NAME, NUMBER
Dirty laundry can be collected on leaving the visiting room.